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Email and File Protection with Practice Protect

  • Email is the most commonly breached component of an accounting app stack due to the sensitive nature of stored correspondence and the ability to send infected emails to your contacts.
  • Public cloud email and file storage vendors are geared towards login convenience to increase market share leaving security as the responsibility of the subscribing entity in the license agreement you’ve accepted.
  • Applying email and file protection allows accounting firms to integrate robust security features such as location control, access tracking and two factor authentication over sensitive emails and files.
  • Email protection is applied during on-boarding via a technical integration at the back end and makes no difference to the user experience. When applied, users login via their Practice Protect credentials.

Email & File Protection Explained

Why Email and File Protection?

Email mailboxes are the most highly valued target from a criminal’s perspective. Illegal access to an accountant’s mailbox grants access to years of sensitive communication and the ability to leverage professional trusted relationships by sending unsolicited infected emails to contacts.

Mailboxes are less secure than other accounting apps due to the fact that global cloud email providers are in a war for market share with convenience being their weapon of choice. The responsibility for security is pushed on the subscribing entity in the end user license agreement.

How Does it Work?

Email & File Protection aka “Federation” or “SAML” is used to integrate Practice Protect with cloud applications such as Office 365, Google Mail, Dropbox, FYI Docs and Suite files. The purpose is to extend the security controls that Practice Protect has like location control, multi-factor authentication, user logging etc to protect your company files and email stored in cloud-based applications.

Example of before and after email & file protection

What happens when it is enabled?

When protection is applied, email on your desktop, phone, or whatever device you are accessing in the same way, you’ll just need to use your login details for Practice Protect not your old email one. See how it looks for yourself here:

Updated on May 11, 2020

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